Managing Your Listings

Learn how to effectively manage your vehicle inventory on Menon Mobility. This guide covers editing, organizing, monitoring, and maintaining your listings for optimal performance.

Accessing Your Listings

Navigation

1. Go to your Seller Dashboard
2. Click "Listings" in the sidebar navigation
3. Or use keyboard shortcut G + L

Listings Page Overview

The listings page displays all your vehicles with key information:

Column	Description	Sortable
Checkbox	Select for bulk actions	-
Photo	Primary listing thumbnail	-
Title	Vehicle title with quick edit	Yes
Status	Current listing status badge	Yes
Price	Listed price with currency	Yes
Views	Total view count	Yes
Inquiries	Message count	Yes
Favorites	Save count	Yes
Listed Date	When published	Yes
Expires	Expiration date	Yes
Actions	Quick action buttons	-

View Options

Grid View vs. List View

Toggle between display modes using icons in the top-right:

View	Best For	Shows
Grid View	Visual browsing, fewer listings	Large photos, key details
List View	Data comparison, many listings	Detailed table with all columns

Columns Customization

In List View, customize visible columns:

1. Click "Columns" dropdown
2. Check/uncheck columns to show/hide
3. Drag to reorder columns
4. Save as default

Filtering Your Listings

Quick Filters

Pre-defined filters for common views:

Filter	Shows
All	Every listing regardless of status
Active	Published and visible listings
Draft	Incomplete or unpublished listings
Paused	Temporarily hidden listings
Featured	Currently promoted listings
Expiring Soon	Listings expiring within 7 days
Sold	Marked as sold

Advanced Filters

Click "Filters" to access detailed filtering:

Filter	Options
Status	Active, Draft, Paused, Sold, Pending, Rejected
Category	Any vehicle category
Brand	Select specific brands
Date Listed	Custom date range
Date Modified	When last edited
Price Range	Minimum and maximum price
Views Range	Filter by view count
Has Inquiries	Only listings with messages
Featured	Only featured listings
Tags	Custom tags you've created

Saving Filter Presets

Save commonly used filter combinations:

1. Set your filters
2. Click "Save Filter"
3. Name your preset
4. Access from "Saved Filters" dropdown

Search Within Listings

Use the search bar to find specific listings:

• Search by title
• Search by listing ID
• Search by VIN
• Search by internal reference

Sorting Options

Click any column header to sort:

Sort Option	Useful For
Date: Newest	See recent listings first
Date: Oldest	Find older inventory
Price: High to Low	Premium inventory first
Price: Low to High	Budget inventory first
Views: Most	Best performing listings
Views: Least	Underperforming listings
Inquiries: Most	Most popular listings
Inquiries: Least	Listings needing attention
Title: A-Z	Alphabetical organization
Expiring Soonest	Listings needing renewal

Understanding Listing Status

Status Types Explained

Status	Description	Visible to Buyers	Actions Available
Active	Live and searchable	Yes	Edit, Pause, Feature, Sold
Draft	Work in progress	No	Edit, Publish, Delete
Paused	Temporarily hidden	No	Edit, Reactivate, Delete
Sold	Marked as completed sale	Optional	Archive, Relist, Delete
Pending	Awaiting moderation	No	Edit (limited)
Rejected	Failed moderation	No	Edit, Resubmit, Delete
Expired	Listing period ended	No	Renew, Edit, Delete

Status Indicators

Visual badges help identify status at a glance:

• Green - Active (live)
• Yellow - Pending/Draft
• Orange - Expiring Soon
• Red - Expired/Rejected
• Blue - Featured
• Gray - Paused/Sold

Editing Listings

Quick Edit

For simple changes without opening the full editor:

1. Hover over the listing row
2. Click the quick-edit icons for:
   • Price - Change price directly
   • Status - Toggle pause/active
   • Featured - Toggle featuring

Or right-click for context menu with quick actions.

Full Edit

For comprehensive changes:

1. Click the listing title or "Edit" button

2. Access all editable sections:

   • Basic Information (title, category, brand)
   • Specifications (all vehicle details)
   • Features (equipment checkboxes)
   • Photos (add, remove, reorder)
   • Description (full text editor)
   • Pricing (price, currency, options)
   • Location (where vehicle is)
   • Contact Preferences

3. Make your changes

4. Click "Save Changes" (updates without republishing)

5. Or click "Save & Republish" (refreshes listing date)

Editing Active Listings

Changes to active listings take effect immediately. Price changes are logged in the listing history.

Edit History

View all changes made to a listing:

1. Open listing edit page
2. Click "History" tab
3. See timestamped log of all changes
4. Click any entry to see what changed

Bulk Actions

Efficiently manage multiple listings at once:

Selecting Listings

• Click checkbox to select individual listings
• Click header checkbox to select all on current page
• Use "Select All [X]" to select all matching current filter

Available Bulk Actions

Action	Description
Change Status	Pause, activate, or mark as sold
Update Price	Change price by percentage or fixed amount
Add/Remove Feature	Toggle features on multiple listings
Assign Tags	Add or remove custom tags
Change Category	Move to different category
Export	Download selected listings
Delete	Remove selected listings
Duplicate	Create copies of selected listings

Bulk Price Update

1. Select listings
2. Click "Bulk Actions" > "Update Price"
3. Choose method:
   • Percentage: Increase or decrease by % (e.g., -5%)
   • Fixed Amount: Add or subtract amount (e.g., -500)
   • Set Price: Set all to specific price
4. Preview changes before applying
5. Confirm update

Bulk Actions Cannot Be Undone

Review your selection carefully before applying bulk actions. Consider exporting your data first as a backup.

Changing Listing Status

Pausing a Listing

Temporarily hide a listing without deleting:

1. Find the listing
2. Click "Pause" (or use quick action)
3. Select reason (optional):
   • Under negotiation
   • Temporarily unavailable
   • Updating listing
   • Other
4. Confirm pause

While Paused:

• Listing invisible to buyers
• Analytics preserved
• Inquiries still accessible
• Can reactivate anytime

Reactivating a Paused Listing

1. Find paused listing (use filter)
2. Click "Reactivate"
3. Listing goes live immediately
4. Maintains original listing date

Marking as Sold

When a vehicle sells:

1. Find the listing
2. Click "Mark as Sold"
3. Optional: Record sale details
   • Sale price
   • Buyer type (private/dealer)
   • Sale channel (platform/other)
4. Choose display option:
   • Hide immediately
   • Show with "SOLD" badge (for credibility)
5. Confirm

Benefits of Marking Sold:

• Shows buyers you complete sales
• Builds Trust Score
• Records data for your analytics
• Removes from active inventory

Relisting a Sold Vehicle

If a sale falls through or you have a similar vehicle:

1. Find sold listing
2. Click "Relist" or "Duplicate"
3. Update any changed details
4. Publish as new listing

Managing Photos

Reordering Photos

1. Open listing edit
2. Go to Photos section
3. Drag and drop to reorder
4. First photo = Primary (shown in search results)
5. Save changes

Adding New Photos

1. Open listing edit
2. Go to Photos section
3. Click "Add Photos"
4. Select files or drag and drop
5. Arrange position
6. Save changes

Replacing a Photo

1. Hover over the photo to replace
2. Click "Replace" icon
3. Select new file
4. New photo takes same position
5. Save changes

Removing Photos

1. Hover over photo
2. Click "X" or trash icon
3. Confirm deletion
4. Save changes

Photo Requirements Reminder

• Minimum 3 photos (aim for 12+)
• Maximum 50 photos
• 10MB max per photo
• JPG, PNG, or WebP format

Price Management

Updating Price

1. Open listing edit or use quick edit
2. Enter new price
3. Select currency if changing
4. Update VAT/tax settings if needed
5. Save changes

Price History

View how your price has changed:

1. Open listing
2. Click "Price History" or view in History tab
3. See all price changes with dates
4. Original price always recorded

Price Suggestions

The platform may suggest price adjustments:

• Based on similar listings
• Market trend indicators
• Time on market
• View-to-inquiry ratio

Look for "Price Insight" indicators on your listings.

Price Drop Badge

When you reduce a price significantly:

• Listing shows "Price Reduced" badge
• May appear in "Price Drops" section
• Buyers who favorited are notified

Duplicating Listings

Create copies of existing listings:

When to Duplicate

• Listing similar vehicles
• Multiple units of same model
• Relisting sold vehicles
• Creating templates

How to Duplicate

1. Select listing(s)
2. Click "Duplicate" (or use bulk action)
3. New draft(s) created
4. Open and modify:
   • Update unique identifiers (VIN, registration)
   • Change specifications as needed
   • Update photos if different
5. Publish when ready

Duplicate Creates Draft

Duplicated listings are always created as drafts to prevent accidental duplicates going live.

Deleting Listings

Soft Delete (Archive)

Hides listing but preserves data:

1. Select listing(s)
2. Click "Archive"
3. Listing moved to archived section
4. Can restore later if needed

Accessing Archived Listings

1. Go to Listings
2. Click "Show Archived" toggle or filter
3. View all archived listings
4. Restore or Permanently Delete

Permanent Delete

Completely removes listing and all data:

1. Select listing (must be archived first)
2. Click "Delete Permanently"
3. Confirm deletion
4. Enter confirmation text if required

Permanent Deletion Warning

Permanently deleted listings cannot be recovered. All photos, analytics data, and inquiry history will be lost. Archive instead if unsure.

Renewing Expired Listings

Listings expire after their active period (typically 30-90 days depending on plan).

Renewal Options

Option	What Happens
Quick Renew	Extend with same details
Renew & Update	Extend and edit listing
Auto-Renew	Automatic extension before expiry

Setting Up Auto-Renewal

1. Go to Settings > Listing Preferences
2. Enable "Auto-Renew Listings"
3. Set preferences:
   • Which listings to auto-renew
   • Days before expiry to renew
   • Price adjustment rules (optional)
4. Save settings

Renewal Notifications

You'll be notified:

• 7 days before expiry
• 3 days before expiry
• 1 day before expiry
• When listing expires

Organizing with Tags

Creating Tags

Custom tags help organize your inventory:

1. Go to Listings > Tags (or Settings > Tags)
2. Click "Create Tag"
3. Enter:
   • Tag name
   • Color (optional)
   • Description (optional)
4. Save tag

Example Tags

• "Ready to Ship"
• "Price Reduced"
• "In Workshop"
• "Reserved"
• "Hot Deal"
• "Requires Photo Update"

Applying Tags

1. Select listing(s)
2. Click "Add Tags" (or use bulk action)
3. Select tags to apply
4. Save

Filtering by Tags

1. Open Filters
2. Select tag(s) from Tags filter
3. View matching listings

Collections

Group related listings together:

Creating Collections

1. Go to Listings > Collections
2. Click "Create Collection"
3. Name your collection (e.g., "Electric Trucks", "Under 100k km")
4. Add listings manually or by filter rules
5. Save collection

Using Collections

• Share collection link with buyers
• Featured collections on profile
• Bulk manage collection items
• Track collection analytics

Performance Monitoring

Per-Listing Analytics

View performance for each listing:

1. Click listing title or "Analytics" icon
2. See detailed metrics:
   • Daily/weekly/monthly views
   • View sources (search, direct, category)
   • Inquiry sources and timeline
   • Favorite count
   • Average time on page
   • Device breakdown

Identifying Low Performers

Look for warning indicators:

• Low view count badge
• No inquiries in 14+ days
• Below average conversion rate

The system flags listings needing attention in your dashboard.

Optimization Recommendations

Click "Optimize" on any listing to see suggestions:

• Add more photos
• Improve description
• Adjust price
• Add missing specifications
• Update outdated information

Export and Reports

Exporting Listings

1. Select listings (or use "Select All")
2. Click "Export"
3. Choose format:
   • CSV - For spreadsheets and imports
   • Excel - Formatted spreadsheet
   • PDF - Printable catalog format
4. Select fields to include
5. Download file

Inventory Reports

Generate comprehensive inventory reports:

1. Go to Listings > Reports
2. Select report type:
   • Active Inventory Summary
   • Listings by Category
   • Price Distribution
   • Performance Comparison
3. Set date range
4. Generate and download

Listing Limits

Understanding Your Limit

Your subscription plan determines maximum active listings:

Plan	Active Listing Limit
Free	5
Starter	25
Professional	100
Enterprise	Unlimited

When at Limit

If you reach your limit:

• Cannot publish new listings
• Can save drafts
• Must archive/delete or upgrade plan

Viewing Usage

See your usage on:

• Dashboard overview
• Subscription page
• When creating new listings

Best Practices

Keep Inventory Current

Remove sold vehicles promptly and update availability regularly. Stale listings hurt your Trust Score.

Use Consistent Formatting

Maintain consistent titles, descriptions, and photo styles for a professional appearance.

Monitor Performance Weekly

Review your analytics weekly to identify listings needing attention and spot successful patterns.

Respond to All Inquiries

Even if the vehicle is sold, respond professionally. This maintains your reputation.

Backup Before Bulk Actions

Export your listings before making bulk changes, just in case.

Troubleshooting

Common Issues

Issue	Solution
Can't edit listing	Check if pending moderation; wait or contact support
Photos won't upload	Check file size (<10MB) and format (JPG, PNG, WebP)
Listing not appearing in search	Allow 1-2 hours for indexing; check status is Active
Price change not showing	Clear cache; allow 5 minutes for update
Can't delete listing	Archive first, then delete from archives
Reached listing limit	Archive/delete listings or upgrade plan

Getting Help

• Check FAQs for common questions
• Contact support via chat or email
• For urgent issues, Professional/Enterprise plans have phone support

Related Topics

• Creating Listings - Add new vehicles
• Bulk Upload - Import multiple listings
• Analytics - Track performance in depth
• Featured Listings - Promote your vehicles